Hiring Bookkeeper & Administrative Coordinator

Bookkeeper & Administrative Coordinator

The Recyclery Collective: The Recyclery Collective is an educational bike shop that promotes sustainability by giving access to tools, skills and opportunities for collaboration.

Job Description: The Bookkeeper & Administrative Coordinator takes care of cash received and accounts payable, keeps accurate financial records, and produces financial reports to aid organizational decisions. In addition to bookkeeping, the Admin Coordinator works with other staff and the collective to assist in a variety of tasks and projects furthering our mission. They will work 32 hours per week. The position starts at $13 per hour. Responsibilities include, but are not limited to:

Financial (14 hours)

• Record sales receipts
• Prepare and make bank deposit
• Pay bills (rent, utilities, phone, insurance, etc)
• Record debit card expenses (QBP, gas, etc)
• Pay and file sales taxes
• Record received inventory
• Process payroll
• Prepare and file state and federal 990s
• Work with Treasurer to prepare quarterly financial reports for collective
• Prepare other financial reports as needed
• Maintain accurate records by filing documents
• Improve efficiency of procedures

Other Administration (12 hours)

• Log bikes, print tags
• Track and record bicycle donations
• Maintain organizational compliance with local, state and federal regulations
• Grant writing and reporting
• Update website and social media (Facebook, Chainlink, Adwords, etc)
• Printer fliers, forms, etc
• Maintain computers
• Weekly cleaning (bathroom, sink)

Coordination (6 hours)

• Answer email and phone
• Attend weekly staff meetings
• Coordinate with collective members on projects
• Create meeting agenda items for collective
• Assist with Strategic Plan
• Assist with hiring other staff
• Communicate with landlords
• Schedule classes (instructor and students)

Working with the Collective: The Recyclery is run by a Collective which meets twice a month to decide issues impacting the direction of the organization and operates using a consensus process. The Admin Coordinator is encouraged but not required to attend these meetings.

Necessary Qualifications:

• Excellent attention to detail and commitment to accuracy
• Able to analyze and summarize complex information
• Experience with Quickbooks or similar accounting software
• Experience with Google Sheets and Google Docs
• Ability to prioritize and handle multiple tasks independently and as part of a team
• Strong work ethic, ability to self-motivate, and a willingness to ask for assistance
• Interest in furthering the mission of The Recyclery and upholding our safe space guidelines

The Recyclery Collective is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sexual orientation, veteran status, national origin, or disability. While performing the duties of this job, the employee is regularly required to talk or hear, sit, use hands, and reach with hands and arms. Please drop off resume and cover letter at our shop, located at 7628 N Paulina, or email to info[at]therecyclery.org, NO PHONE CALLS PLEASE